Accountant

Job Description

About the Role:
Are you an accounting professional who values accuracy, organization, and accountability? Do you enjoy working with numbers, maintaining clean financial records, and ensuring that every account reconciles correctly?

We are looking for an Accountant to support the accounting operations of a growing, multi-location retail business with 17 physical stores and an e-commerce channel in the United States.

In this role, you will work closely with the Senior Accountant and contribute to the full accounting cycle, including accounts payable, bank and credit card reconciliations, revenue posting, sales tax preparation, payroll support, fixed assets, and month-end close activities. This is an excellent opportunity for an experienced accounting professional who wants to take ownership of core accounting processes, collaborate with experienced accounting leadership, and contribute to the financial operations of a growing business.

Key Responsibilities Accounts Payable & Vendor Management:

• Code and enter vendor invoices accurately, assigning the appropriate accounts and locations.
• Process vendor payments according to established schedules and maintain organized vendor records.
• Investigate billing discrepancies and coordinate with vendors to resolve outstanding issues.
• Reconcile the accounts payable subledger with the general ledger and ensure payables remain current.

Revenue Posting & Sales Reconciliation

• Post daily sales transactions from physical store locations and the e-commerce channel.
• Reconcile point-of-sale (POS) totals against bank deposits and investigate discrepancies.
• Maintain deferred revenue schedules and escalate potential revenue recognition issues to the Senior Accountant.

Bank & Credit Card Reconciliations

• Reconcile approximately 20 bank and credit card accounts on a regular basis.
• Investigate discrepancies, identify unusual transactions, and communicate timing differences or unresolved issues.
• Maintain accurate, organized, and review-ready reconciliation workpapers.

Sales Tax & Compliance

• Compile sales data by location and prepare monthly sales and use tax returns.
• Maintain filing calendars and ensure tax deadlines are consistently met.
• Keep supporting documentation organized for tax filings across multiple locations.

Payroll Support & Expense Management

• Gather and verify payroll input data before submission.
• Prepare payroll journal entries and reconcile payroll liability accounts.
• Code and reconcile corporate credit card statements and employee expense reports.
• Collect and maintain supporting receipts and expense documentation.

Fixed Assets & Depreciation

• Maintain the fixed asset schedule and record new asset additions.
• Prepare monthly depreciation entries and reconcile the fixed asset subledger.
• Track asset disposals and ensure fixed asset records remain accurate and up to date.

General Ledger & Month-End Close

• Prepare routine journal entries, including accruals, prepayments, and recurring entries, under the Senior Accountant's guidance.
• Maintain supporting schedules for prepaid expenses, deposits, and accrued liabilities.
• Reconcile assigned general ledger accounts and prepare supporting workpapers for month-end close.
• Follow up on missing invoices, receipts, and other documentation required to close the books on time.

Excel, Reporting & Recordkeeping

• Develop and maintain reconciliation trackers, schedules, and workpapers in Microsoft Excel.
• Use formulas, pivot tables, and structured spreadsheets to organize and analyze financial data.
• Maintain organized vendor files, entity records, and supporting documentation for audit readiness.
• Assist with data extraction and report preparation to support accounting leadership.

Qualifications & Requirements

• Bachelor's degree in Accounting, Finance, or a closely related field.
• At least 2 years of full-cycle accounting or bookkeeping experience.
• Hands-on experience with bank and credit card reconciliations.
• Experience in accounts payable, expense coding, and vendor management.
• Exposure to retail, e-commerce, or inventory-based businesses.
• Strong Microsoft Excel skills, including formulas, pivot tables, and managing large datasets.
• Working knowledge of GAAP and fundamental accounting principles.
• Experience using QuickBooks Online or a comparable accounting platform.
• Strong attention to detail and a high level of accountability for financial accuracy.
• Excellent organizational skills and the ability to manage recurring workloads and deadlines.
• Strong written English communication skills to collaborate effectively with a remote, U.S.-based team.

Preferred Qualifications

• Experience supporting a Senior Accountant or Accounting Manager in a fast-paced environment.
• Background working with multi-location or multi-entity businesses.
• Experience preparing sales and use tax returns.
• Familiarity with QuickBooks Online Advanced.
• Experience with payroll processing and payroll journal entries.
• An interest in process improvement, workflow optimization, and strengthening accounting procedures.

Why Join Us?

• Broad accounting exposure: Work across multiple accounting functions rather than focusing on a single repetitive task.
• Professional development: Collaborate directly with experienced accounting leadership and strengthen your full-cycle accounting expertise.
• Meaningful ownership: Take responsibility for recurring accounting processes that support day-to-day business operations.
• Growth opportunities: Contribute to a growing business with an established operational footprint and an evolving accounting function.
• Remote flexibility: Work remotely from the Philippines as part of a team supporting U.S. operations.

Location: Colombia
Work Arrangement: Full-Time, Remote
Schedule: Monday through Friday, 9:00 AM – 6:00 PM EST
Employment Type: Full-Time