Job Description
About Us:Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals
Key Responsibilities
Financial Operations & Accounting - Operate and maintain Xero accounting system with high accuracy
- Process accounts payable (AP) end-to-end, including invoice verification, approvals, and reconciliations
- Implement and enforce AP controls, including segregation of duties and payment authorisation processes
- Prepare and process batch payments through banking platforms
- Ensure all transactions are accurately coded to jobs, cost centres, and general ledger accounts
- Maintain clean, auditable financial records and reconciliation
Financial Controls & Policies - Design, implement, and maintain financial controls across the business
- Draft, review, and maintain financial policies and procedures (AP, approvals, expenses, budgeting, job costing, etc.)
- Support audit readiness by ensuring documentation and controls are consistently applied
Budgeting & Financial Reporting - Prepare and manage weekly budgets, pulling live data from Xero
- Develop and maintain corporate budgets based on invoices, expenses, and forecasted costs
- Monitor budget vs actuals and report variances to management
- Support cashflow planning and expense forecasting
Letters of Credit & Banking Support - Draft, review, and approve Letters of Credit (LCs) in coordination with the bank
- Ensure LC terms align with commercial contracts and shipping documentation
- Track LC usage, amendments, expiry dates, and compliance requirements
- Liaise with internal stakeholders and banking partners as required
Logistics & Trade Documentation Support - Support management of import/export documentation, including:
○ Bills of Lading
○ Packing Declarations
○ Certificates of Origin
○ Packing Lists
○ Commercial Invoices - Ensure documentation aligns with Letters of Credit, supplier invoices, and job files
- Maintain organised, complete, and consistent job files
Job Costing & Job Tracker Management - Maintain and update the job tracker with accurate financial and documentation status
- Ensure all job-related invoices, costs, and documents are correctly filed and linked
- Support accurate job costing and profitability analysis
Commercial & Quoting Support - Support job quoting by providing cost data, margins, and historical financial
information - Assist management with pricing analysis and cost breakdowns
Work Location - Home-based
- Should have strong internet connection (minimum of 20 mbps)
- Should have own Laptop/PC (minimum of i5 8GB RAM)
Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.
By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.
