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Back Office Administrator

Back Office Administrator

Full Time Employee
Strong Support Team

Job Summary

We are seeking a high-aptitude, proactive Back-Office Administrator to join our growing team.

Job Description

Position Summary
We are seeking a high-aptitude, proactive Back-Office Administrator to join our growing team. This is a critical "doer" role designed for an exceptionally organized individual who thrives on execution, accuracy, and continuous self-improvement.

The ideal candidate is a self-teacher—someone who naturally researches solutions independently before seeking guidance—and possesses a "high-achiever" mindset where personal brand is staked on the quality and speed of their output. You will provide comprehensive administrative support while maintaining the highest standards of remote work integrity and operational security.

Key Responsibilities

Data Management & Compliance Support
  • Systematic Data Entry: Enter receipts and supporting information into systematized templates with 100% accuracy.
  • Tax & ASIC Administration: Prepare tax letters for electronic signature and assist with ASIC/corporate secretarial functions (excluding payments).
  • Payroll & Reporting Assistance: Support STP finalization, WorkCover submissions, annual payroll tax, and Division 293 processes.
  • G/L & Lodgments: Maintain internal BAS registers, individual tax return (TR) lodgments, and prepare bank reconciliations.
Operational Support & Execution
  • Billing & Invoicing: Prepare invoices, enter billing data accurately, and follow up on outstanding client payments.
  • External Liaison: Coordinate with ACIS and other external providers, proactively chasing down required support or information.
  • Digital Asset Management: Ensure all files are saved strictly to cloud/SharePoint environments; saving files locally is strictly prohibited for security reasons.
  • Special Projects: Assist with software conversions, template development, and cloud migrations.
Ad-Hoc
  • Executive Support: Manage the Founder’s calendar, inbox, and travel arrangements.
  • Content & Research: Assist with PowerPoint presentations, social media formatting/posting, and conduct research as assigned.
Must-Have Qualifications & Traits
  • Self-Teacher: A proven ability to independently research concepts (e.g., Australian tax, new software) via Google or tutorials before asking for help.
  • High-Aptitude & Speed: Ability to work quickly and diligently (Tip: there will be an assessment administered to shortlisted candidates, and historically, top performers in this role typically complete the assessment in under 35 minutes)
  • Must be an overachiever and/or with academic honors or dean's list standing who takes personal ownership of every task.
  • Uncompromising Integrity: Absolute transparency and availability in a remote work setup
  • Communication: Excellent written and spoken English, capable of professional correspondence and meticulous note-taking.
  • Technical Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Preferred Experience
  • Background: Experience in banking, legal, or professional accounting services is highly regarded.
  • Software: Hands-on experience with Xero, MYOB, or any Accounting software.
  • Education: Honors graduates from reputable institutions are preferred.

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