Job Description
At Outsourced, we connect top talent with exciting opportunities at innovative global companies. We partner with fast-growing businesses around the world to help them build high-performing teams!
This client is a disruptive, mission-driven startup building a unique end-of-life planning and concierge platform targeting the US market, with ambitions for national and global scale. Their core team comprises seasoned entrepreneurs dedicated to culture, compassion, and leveraging technology to transform a traditionally underserved space.
Role Overview: This isn't a typical "virtual assistant" position—it's a high-impact, multi-faceted executive assistant/executive operator role working closely with founders and C-suite leadership. You will be pivotal in operational execution, project management, research, and leveraging AI tools to multiply team effectiveness.
Key Responsibilities: - Act as a right hand to the founders: attend meetings, synthesize notes, track action items, and move projects forward with minimal handholding.
- Leverage AI and automation tools daily to boost productivity and streamline business operations.
- Conduct market research, vet potential partners/vendors, screen candidates, and prepare actionable reports for leadership review.
- Build, refine, and execute outreach templates and campaigns (with input from CMO).
- Assist with CRM and operational systems setup (Zoho suite, Zoho Books).
- Facilitate logistics: meeting scheduling, coordinating interviews, liaising with third parties, preparing documentation.
- Support the founders in scaling operations across multiple US metro markets.
- Engage in "groundwork" tasks as needed—outreach, influencer coordination, basic production support, and project management.
- Maintain high-level confidentiality, professionalism, and emotional intelligence at all times.
Qualifications: - 3+ years supporting executives, operations, or project management in a fast-paced or startup environment.
- Proactive, self-starter mentality—you anticipate needs and independently drive tasks to completion.
- Advanced comfort with AI, automation, and modern productivity tools; examples of using such tools in your current or previous role(s) a plus.
- Excellent research, communication, and organizational skills.
- Entrepreneurial mindset: thrive in ambiguity, see "grey area" as opportunity, and suggest improvements beyond assigned tasks.
- Demonstrable ability to rapidly learn new tech platforms (Zoho CRM, project management tools, etc.).
- Strong cultural/empathy fit with a mission-driven, spiritual, and progressive organization.
- Bonus: Experience in end-of-life services, healthcare, or related fields.
Why Join Us: - Be a founding team member in a mission-driven, compassion-focused venture.
- Work closely with seasoned entrepreneurs and help shape a company culture based on proactivity, autonomy, rapid iteration, and love.
- Clear path to take on greater operational scope and future leadership opportunities as company scales.
