Job Description
Executive Assistant (AI-Savvy)
About us
Outsourced.ph is a leading ISO-certified offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals
About Our Client
A disruptive, mission-driven startup is building a unique end-of-life planning and concierge platform targeting the U.S. market, with ambitions for national and global scale. The core team is composed of seasoned entrepreneurs dedicated to culture, compassion, and leveraging technology to transform a traditionally underserved space.
Role Summary
This isn’t a typical “virtual assistant” position—it’s a high-impact, multi-faceted executive assistant/executive operator role working closely with founders and C-suite leadership. You will be pivotal in operational execution, project management, research, and leveraging AI tools to multiply team effectiveness.
What you’ll do
- Act as a right hand to the founders: attend meetings, synthesize notes, track action items, and move projects forward with minimal handholding.
- Leverage AI and automation tools daily to boost productivity and streamline business operations.
- Conduct market research, vet potential partners/vendors, screen candidates, and prepare actionable reports for leadership review.
- Build, refine, and execute outreach templates and campaigns (with input from the CMO).
- Assist with CRM and operational systems setup (Zoho suite, Zoho Books).
- Facilitate logistics: meeting scheduling, coordinating interviews, liaising with third parties, and preparing documentation.
- Support the founders in scaling operations across multiple U.S. metro markets.
- Engage in groundwork tasks as needed—outreach, influencer coordination, basic production support, and project management.
- Maintain high-level confidentiality, professionalism, and emotional intelligence at all times.
Nice-to-Have Qualifications
- 3+ years supporting executives, operations, or project management in a fast-paced or startup environment.
- Proactive, self-starter mentality—you anticipate needs and independently drive tasks to completion.
- Advanced comfort with AI, automation, and modern productivity tools; examples of use in current or previous roles are a plus.
- Excellent research, communication, and organizational skills.
- Entrepreneurial mindset: thrive in ambiguity, see “grey areas” as opportunities, and suggest improvements beyond assigned tasks.
- Demonstrated ability to rapidly learn new tech platforms (Zoho CRM, project management tools, etc.).
- Strong cultural and empathy fit with a mission-driven, spiritual, and progressive organization.
- Bonus: Experience in end-of-life services, healthcare, or related fields.
Work Setting:
- Location: Colombia
- Job Type: Remote
- Work Schedule: Monday - Friday, 8:30 am - 5:30 pm PST
- Employment Type: Full-time (40 hours per week)
