Office Administrator
Full Time Employee
Job Summary
We are looking for a Office Administrator to join our team.
Job Description
About Us:
Outsourced is a leading ISO-certified Global offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals
Office Administrator to support our daily operations. The role involves managing client correspondence, maintaining practice management systems, and ensuring smooth administrative workflows.Office Administrator to support our daily operations. The role involves managing client correspondence, maintaining practice management systems, and ensuring smooth administrative workflows.
Key Responsibilities
1. Document Managemento Filing and organizing client records in electronic formats.
2. Engagement Letter Support o Drafting, formatting, and issuing engagement letters to clients.
3. Practice Management System Maintenanceo Maintain and update Xero Practice Manager (XPM) with client information, jobs, and tasks.
4. Corporate Secretarial Supporto Maintain and update CAS360 records, including company registers and compliance deadlines.
o Generate and send automated reminders and notices to clients regarding compliance obligations.
5. Cloud Storage ManagementManage Dropbox folders for client files and internal documents.
6. Client Communicationo Send reminders, notices, and follow-up emails to clients as required.
7. General Administrative Supporto Assist partners and accountants with administrative tasks as required
Requirements
- Prior experience as an office administrator, secretary, or similar role in a professional services firm preferred.
- Proficiency in Microsoft Office, Dropbox, and practice management systems (XPM, CAS360 is an advantage).
- Bilingual in English and Mandarin (spoken and written) is mandatory.- Detail-oriented, well-organized, and capable of multitasking. 
