Proposal Specialist - WFH

Job Description

About Us:
Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals.
 
SUMMARY
The Proposal Specialist 's objective is to leads/supports the development of high-quality, compelling proposals. This role combines strategic thinking, project management, content development, and operational execution. The ideal candidate has strong writing and organizational skills, experience producing proposals under deadlines, and is ready to elevate the agency's brand visibility through consistent marketing efforts.
This position is responsible for managing the full proposal lifecycle, while also building and owning the company's marketing business development tools—including decks, brochures, develop content and others.
 
ESSENTIAL FUNCTIONS AND DUTIES
Proposal Strategy & Development
-Lead end-to-end proposal development, from intake to submission.
-Facilitate internal kickoff meetings, timelines, and content needs.
-Write, edit, and format proposal content aligned with the company's brand voice.
-Coordinate with subject-matter experts to gather information.
-Maintain a library of templates, bios, case studies, and boilerplate language.
-Track proposal performance metrics and continuously optimize.
-Manage compliance with requirements and ensure on-time delivery.
-Manage all email inboxes and respond in a timely manner to all communication
 
Content
-Write and manage distribution of a quarterly client-facing newsletter.
-Collaborate and work with internal teams to source stories, case studies
-Track deadlines, requirements, and outcomes.

Project Management & Collaboration
-Work across departments to gather content, coordinate reviews, and drive deadlines.
-Partner with leadership to ensure messaging aligns with the company's strategic priorities.
-Collaborate with partners (internal or external) for assets as needed (visual, content, etc.).
- Communicate progress, risks, and needs proactively.
 
EDUCATION AND EXPERIENCE
-3-5+ years of experience in proposal development, marketing coordination, or similar roles.
-Experience working in a marketing agency and/or consulting environment.
-Experience collaborating across departments and with outside organizations.
 
KNOWLEDGE, SKILLS, AND ABILITIES
Basic knowledge of:
-Exceptional writing, editing, and storytelling skills.
-Strong organizational and project management abilities.
-Proficient with Microsoft Office Suite; HubSpot CRM required
-Experience with marketing platforms (Mailchimp, Canva, Hootsuite, etc.).
-Strong verbal and written communication skills, with the ability to make presentations and interact with employees and managers at all levels.
-Detail oriented with ability to handle multiple responsibilities and priorities while meeting deadlines.
-Excellent customer service skills.
  
Work Schedule: night shift
Work Location: Homebased
 
Note: As part of our recruitment process, we conduct background checks on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.
 
By clicking on the "I'm Interested" or "Apply" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.