Bookeeper

Job Description

About Us

Outsourced.ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification.

We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the opportunity to share your passion with a team of over 1,000 talented professionals.

Role Overview

We are seeking a detail-oriented and experienced Bookkeeper to join our client's finance team. The successful candidate will be responsible for maintaining accurate financial records, processing day-to-day transactions, reconciling accounts, and preparing financial reports to support efficient financial operations.

In this role, you will work closely with the Finance Manager to ensure the accuracy and integrity of financial data, identify and resolve discrepancies, and contribute to the continuous improvement of bookkeeping processes and procedures.

Key Responsibilities

Bookkeeping & Financial Records Management

Accurately record and maintain daily financial transactions and accounting records.

Perform regular account reconciliations to ensure the accuracy and completeness of financial information.

Maintain organized financial records using accounting software, spreadsheets, and databases.

Ensure all financial transactions are properly documented, classified, and recorded.

Accounts Payable & Invoice Processing

Process supplier invoices accurately and efficiently using Xero.

Review and verify invoice details to ensure accurate recording of supplier transactions.

Identify and report invoice discrepancies or irregularities to the Finance Manager.

Maintain accurate and up-to-date supplier transaction records.

Sales & Revenue Reconciliation

Reconcile daily sales transactions against Xero records and bank deposits.

Process and reconcile revenue transactions from Foodhub.

Investigate and resolve discrepancies between sales records, accounting systems, and bank transactions.

Ensure timely and accurate reconciliation of revenue and banking records.

Financial Reporting & Analysis

Prepare accurate weekly, monthly, and periodic financial reports as required by the Finance Manager.

Review financial records to identify inconsistencies, discrepancies, or unusual transactions.

Communicate financial irregularities and concerns promptly to the Finance Manager.

Support financial reporting activities by ensuring accurate and complete financial data.

Accounting Systems & Process Improvement

Maintain and update financial records using Xero, Foodhub, Ezzybills, Microsoft Excel, and other relevant applications.

Ensure consistency and accuracy of financial information across accounting systems.

Identify opportunities to improve existing bookkeeping processes and operational efficiency.

Assist in updating financial procedures and documentation to support process improvements.

Requirements

Recognized qualification in Bookkeeping, Accounting, Finance, or a related field, or at least 5 years of relevant bookkeeping experience.

Strong knowledge and practical experience using Xero accounting software.

Proficiency in Microsoft Office applications, particularly Excel.

Experience in account reconciliation, supplier invoice processing, revenue reconciliation, and financial recordkeeping.

Familiarity with Foodhub, Ezzybills, or similar accounting and financial management systems is highly desirable.

Strong mathematical and numerical aptitude with exceptional attention to detail.

Ability to identify financial discrepancies, investigate irregularities, and communicate findings effectively.

Excellent organizational, analytical, and time management skills.

Ability to work independently, manage multiple tasks, and meet reporting deadlines.

Strong written and verbal communication skills.

Previous bookkeeping experience in the restaurant, hospitality, or Quick Service Restaurant (QSR) industry is an advantage.

Work Schedule (Dayshift)

Monday to Friday, 6:00 AM – 3:00 PM (Manila Time)

Work Setup (Hybrid)

Hybrid work arrangement.

Candidates must have a conducive, quiet, and distraction-free workspace when working remotely.

By clicking on the "I'm Interested" button, I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.