Project Manager

Job Description

About us: Outsourced is a leading ISO certified offshore outsourcing company that provides dedicated remote staff to some of the world’s top international companies. We’re proud to be recognized as one of the Best Places to Work and have achieved the Great Place to Work Certification. At Outsourced, we’re committed to creating a positive and supportive work environment where our team members can thrive. Our professionals enjoy competitive salaries, career growth opportunities, work life balance, and the chance to collaborate with a global team of 1,000+ talented professionals.

About our client: an independent, full service advertising and marketing agency that helps brands grow through strategic marketing, creative development, media planning, and performance-driven campaigns across digital, television, social, and traditional media.

Summary
We are seeking a seasoned Project Manager to join our Program Management Office (PMO), to partner with the growth team on new/organic growth initiatives, as well as other high-priority initiatives across the organization.
this role is ideal for someone who excels at bringing structure into a dynamic environment with competing priorities,
driving execution, and aligning cross-functional teams within aggressive timelines. The position requires direct engagement with executive leadership; therefore, excellent communication and a solid
understanding of standard project management operating procedures is required.

Key Responsibilities
Pitch Planning & Timeline Management
o Develop and manage workback plans with key milestones across strategy, creative, media, and
production.
o Ensure all workstreams are aligned and progressing toward final submission or presentation.

Cross-Functional Coordination
o Facilitate collaboration across account, strategy, creative, media, production, analytics, HR and finance teams.
o Coordinate essential internal meetings and tasks, such as planning sessions, kickoffs, creative/media
reviews, staffing discussions, team check-ins, and proof and studio coordination.

Resource & Capacity Planning
o Assess team bandwidth and secure necessary resources, including freelancers or external partners.
o Identify resourcing gaps and recommend solutions to ensure continuity.
o Coordinate and communicate the staffing of shared resources to PMO.
o Coordinate and schedule OT for Proofreading and Studio teams, as needed.

Executive & Stakeholder Engagement
o Coordinate reviews and approvals with senior leadership and core team members.
o Schedule and facilitate dry runs as needed to prepare executive presentations.

Risk & Issue Management
o Proactively identify risks such as timeline slippage and (?) scope creep and escalate appropriately.
o Troubleshoot blockers and maintain progress under tight deadlines.

Client-Presentation Readiness
o Ensure all client-facing materials are proofread, formatted, and presentation-ready.
o Organize pitch rehearsals and support post-pitch debriefs and feedback loops.

Process Optimization
o Capture learnings and contribute to refining pitch workflows, tools, and templates for future use.

Documentation & Reporting
o Maintain meeting notes, creative files, timelines, staffing plans, and final submissions.
o Provide regular status updates to the VP, Program Management, and other executive stakeholders.
o Support additional strategic initiatives across the organization, as prioritized by key executive
stakeholders, following PMO standard operating procedures.

Performance Metrics
o Success in this role is measured by timely delivery of pitch materials, internal stakeholder
satisfaction, process efficiency, and contribution to new business wins.

Work Environment & Culture
o We value proactive communication, accountability, and a collaborative mindset.
o Offshore team members are fully integrated into our workflows and culture.

Required Skills
- 7+ years of project management experience, preferably in advertising, sales, marketing, or business
development
- Familiarity with digital marketing concepts and platforms (e.g., creative, social media, paid media, SEO)
- Proven success managing complex, cross-functional projects with senior stakeholders
- Able to manage multiple projects in a fast-paced, deadline-driven environment with the ability to prioritize
multiple projects with often competing priorities.
- Strong organizational, analytical, and communication skills
- Experience working remotely and across time zones; must be available during PST hours

Preferred Skills
- Comfortable with ambiguity and skilled at creating structure
- Strategic thinker with a bias for action
- Collaborative, proactive, and solutions-oriented
- Familiarity with Agile or Scrum methodologies
- Experience working in a creative agency or similar fast-paced environment
- Understanding of digital advertising channels, including paid social, display, search, and programmatic
- Familiarity with design production software and tools (i.e. Figma, InDesign, etc.,)
- Exposure to photo/video shoots and content production
- Ability to analyze campaign performance data and contribute to reporting
- Experience with SmartSheet, a plus
- Experience with proofreading tools (i.e. Ziflow)
- Experience working with remote or distributed teams
- PMP or equivalent certification is a plus
- Experience managing RFPs or exposure to the business development lifecycle

Position Details
Location: Colombia (Remote)
Employment Type: Full-time (40 hours/week)