Job Description
About Us:Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals
About the Role We are a growing Australian food manufacturing company supplying supermarkets, airlines, and retail channels nationwide. We are seeking a highly organised and detail-oriented Logistics & Purchasing Coordinator to support daily operations across customer order processing, freight coordination, inventory management, and purchasing.
This role is ideal for someone who thrives in a fast-paced FMCG environment, enjoys working with systems and processes, and takes pride in maintaining operational accuracy and efficiency.
Key Responsibilities Logistics & Order Coordination - Process and enter customer orders accurately and on time
- Manage orders received through email and supermarket portals
- Validate customer purchase orders against Fishbowl system totals, including:
- Pricing
- Quantities
- Units of measure
- Coordinate and book local and interstate freight
- Prepare dispatch documentation, including:
- Delivery dockets
- Shipping labels
- ASN documentation
- Liaise closely with warehouses and transport providers
- Ensure orders are dispatched and delivered within required timelines
Inventory & Systems Management - Work daily within Fishbowl Inventory
- Manage and monitor:
- Sales orders
- Transfer orders
- Stock movements
- Verify stock availability against customer orders and production schedules
- Maintain accurate inventory and freight system records
- Assist in identifying discrepancies and resolving inventory issues promptly
Purchasing & Procurement Support - Raise purchase orders within Fishbowl
- Follow up with suppliers regarding delivery schedules
- Track incoming stock and supplier timelines
- Support procurement activities to minimise stock shortages and production delays
Process Improvement & Accuracy - Follow structured workflows, SOPs, and operational checklists
- Ensure high accuracy with no missed orders or dispatch errors
- Identify and escalate system, process, or operational issues proactively
What We're Looking For Essential Skills & Attributes - Highly organised with strong time management skills
- Exceptional attention to detail and accuracy
- Comfortable working with systems, data, and operational processes
- Able to follow structured workflows consistently
- Strong communication and coordination skills with:
- Warehouses
- Suppliers
- Freight and transport providers
Required Experience - Experience in FMCG, food manufacturing, logistics, or supply chain operations
- Experience using inventory or order management systems
- Background in freight booking and logistics coordination
- Experience raising and managing purchase orders
- Fishbowl Inventory experience is highly preferred, but not required
Work Location - Home-based
- Should have strong internet connection (minimum of 20 mbps)
- Should have own Laptop/PC (minimum of i5 8GB RAM)
Work Schedule - Monday to Friday, 6:00 AM - 3:00 PM Manila time
Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.
By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.
