Role: Proposal Specialist Reports To: Vice President of Business Development
Experience: 3–5+ Years
Job Type: Full-time
Work Setup: Remote
About the Role We are looking for a highly organized and detail-oriented
Proposal Specialist to lead the development of compelling, high-quality proposals while supporting marketing and business development initiatives. This role combines proposal management, strategic content creation, project coordination, and cross-functional collaboration to deliver winning proposals and strengthen the company's brand presence. The ideal candidate is an exceptional writer with strong project management skills, capable of managing multiple deadlines while producing polished, client-focused deliverables.
Key Responsibilities Proposal Strategy & Development - Lead the end-to-end proposal development process, from intake through final submission.
- Facilitate internal kickoff meetings and establish proposal timelines.
- Write, edit, proofread, and format proposal content aligned with the company's brand voice.
- Coordinate with subject matter experts to gather technical and business information.
- Maintain and update proposal templates, case studies, team bios, and boilerplate content.
- Monitor proposal performance metrics and recommend continuous improvements.
- Ensure proposal compliance with client requirements and submission deadlines.
- Manage proposal-related communications and respond promptly to email inquiries.
Content & Marketing - Develop and manage quarterly client-facing newsletters.
- Collaborate with internal teams to gather success stories, case studies, and marketing content.
- Track content deadlines, requirements, and deliverables.
- Support the creation and maintenance of business development materials, including presentation decks, brochures, and other marketing collateral.
Project Management & Collaboration - Coordinate with cross-functional teams to collect content and manage review cycles.
- Partner with leadership to ensure messaging aligns with business objectives.
- Work with internal and external stakeholders to source visual and written assets.
- Communicate project progress, risks, and resource requirements proactively.
Must have Requirements - 3–5+ years of experience in proposal development, marketing coordination, or a similar role.
- Experience working within a marketing agency, consulting firm, or professional services environment.
- Proven experience collaborating across departments and with external stakeholders.
- Exceptional writing, editing, and storytelling skills.
- Strong organizational and project management abilities.
- Proficiency in Microsoft Office Suite.
- Experience with HubSpot CRM is required.
- Familiarity with marketing tools such as Mailchimp, Canva, Hootsuite, or similar platforms.
- Excellent verbal and written communication skills.
- Strong attention to detail with the ability to manage multiple priorities and meet tight deadlines.
- Customer-focused mindset with excellent interpersonal skills.
Why Join Us? - Work on strategic proposals that directly impact business growth.
- Collaborate with experienced leadership and cross-functional teams.
- Opportunity to contribute to marketing, branding, and business development initiatives.
- Remote work environment with opportunities for professional growth.
