Job Description
About Us:
Outsourced is a leading ISO certified global offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies from Philippines, India, Colombia, Argentina, Vietnam and Malaysia. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.
Role Summary:
We are looking for an experienced Proposal Specialist to join our client's remote team. In this role, you will be responsible for leading the end-to-end development of proposals from intake to submission while also building and owning the agency's core marketing and business development materials. This is a detail-driven, output-focused position requiring strong writing and storytelling skills, sharp project management ability, and the capacity to manage multiple proposals and deliverables simultaneously under deadline pressure.
Working Location: Home-based setup
Work Schedule: 09:00AM - 6:00PM (PST)
Key Responsibilities:
Proposal Strategy & Development:
- Lead end-to-end proposal development, from intake to submission
- Facilitate internal kickoff meetings, timelines, and content needs
- Write, edit, and format proposal content aligned with the company's brand voice
- Coordinate with subject-matter experts to gather information
- Maintain a library of templates, bios, case studies, and boilerplate language
- Track proposal performance metrics and continuously optimize
- Manage compliance with requirements and ensure on-time delivery
- Manage all email inboxes and respond to communications in a timely manner
Content: - Write and manage distribution of a quarterly client-facing newsletter
- Collaborate with internal teams to source stories and case studies
- Track deadlines, requirements, and outcomes
Project Management & Collaboration: - Work across departments to gather content, coordinate reviews, and drive deadlines
- Partner with leadership to ensure messaging aligns with the company's strategic priorities
- Collaborate with partners (internal or external) to source assets as needed (visual, content, etc.)
- Communicate progress, risks, and needs proactively
Must-Have: - 3-5+ years experience in proposal development, marketing coordination, or similar roles
- Experience working in a marketing agency and/or consulting environment
- Experience collaborating across departments and with outside organizations
- Exceptional writing, editing, and storytelling skills
- Strong organizational and project management abilities
- Proficient with Microsoft Office Suite; HubSpot CRM required
- Experience with marketing platforms (Mailchimp, Canva, Hootsuite, etc.) to create visually appealing proposals
Nice-to-Have: - Strong verbal and written communication skills, with the ability to make presentations and interact with employees and managers at all levels
- Detail oriented with ability to handle multiple responsibilities and priorities while meeting deadlines
- Excellent customer service skills
