Senior Account & Project Coordinator

Company Overview: 
Outsourced is a leading ISO certified global offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies from Philippines, India, Colombia, Argentina, Vietnam and Malaysia. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals. 
  
Role summary:

This role supports our US-based Account Services team remotely, managing project coordination, documentation, and campaign production across multiple active workstreams. You will work closely with Account Managers and cross-functional teams to keep projects on track and deliverables on time.

Work Schedule: 9PM - 3AM (ICT)
Work Setup: Home-based setup
  

Project Coordination (70%)

• Own day-to-day task management, timelines, and deliverable tracking across assigned accounts
• Maintain and update project work plans in Asana: keeping tasks, owners, and due dates current
• Draft and manage project documentation: briefs, status reports, meeting notes, and approval logs
• Prepare agendas and write follow-up summaries for client and internal meetings
• Track project budgets and proactively flag scope or timeline risks to the Account Manager
• Support invoice review, vendor documentation, and approval workflows
• Conduct research, audits, and competitive analyses to support strategy development
• Keep shared file libraries organized across SharePoint and project management platforms

Campaign Production Support (30%)

• Coordinate ad trafficking workflows: asset collection, QA checklists, and platform setup support
• Track creative production schedules and flag delays to the account lead
• Manage version control and organize creative assets across the campaign lifecycle
• Support translation and localization coordination for Spanish-language and multicultural campaigns
• Assist with basic design tasks — ad resizing, social asset formatting, and deck production using Canva or Adobe Express
• Ensure all deliverables meet platform specs, brand standards, and cultural relevance requirements

 
Must-Have

• 5+ years of experience in project management, marketing, or account coordination
• Strong written English, able to produce clear, professional documentation independently
• Proven ability to self-manage, prioritize, and meet deadlines in a remote environment
• Experience with Asana or a comparable project management platform (Trello, ClickUp, etc.)
• Proficient in Microsoft Office Suite and Microsoft Teams
• Hands-on experience with Canva or Adobe Express
• Available to maintain a 6-hour overlap with Pacific Time during the standard work week

Nice-to-Have

• Prior experience working with US-based clients or agencies
• Background in multicultural marketing or community engagement campaigns
• Familiarity with digital ad production or ad trafficking workflows
• Experience with HubSpot, SharePoint, or Scoro
• Basic skills in Adobe Photoshop or Illustrator