Job Description
Company Overview Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals
Job Summary We are seeking a highly organized and proactive Stock Control and Purchasing Assistant who will provide comprehensive support in the day-to-day operations of asset management and procurement. This role will serve as a reliable backup for both functions and will be responsible for various administrative and general tasks as required by the department.
Responsibilities Stock Control Support - Assist in tagging, tracking, and monitoring fixed assets across all company offices.
- Help maintain and update the fixed asset registry and inventory database.
- Participate in periodic physical inventory checks and audits.
- Support documentation of asset transfers, disposals, and reassignments.
- Coordinate with departments regarding asset usage, maintenance, or concerns.
- Help enforce asset policies and procedures.
Purchasing Support - Assist in sourcing suppliers, requesting quotations, and evaluating offers.
- Prepare and encode purchase requests and purchase orders, as may be required
- Follow up with vendors for order status and delivery timelines.
- Help inspect incoming and outgoing items against delivery documents (DRs, POs, etc.)
- Support the filing and maintenance of procurement records including PEZA requirements
- Ensure compliance with company procurement guidelines and approvals.
Back-up Duties - Act as back-up in the absence of the Fixed Asset Custodian and/or Purchasing OIC.
- Ensure continuity of operations for asset tracking and procurement processing.
- Escalate any urgent concerns to the immediate supervisor or relevant departments.
General Administrative Duties - Perform clerical tasks such as data entry, document filing, and reporting.
- Respond to internal inquiries and coordinate with relevant departments.
- Provide support for logistical arrangements (deliveries, collections, etc.).
- Participate in department meetings and provide input for process improvement.
Qualifications - Graduate of Business Administration, Supply Chain Management, Accounting, or a related field.
- At least 1–2 years of experience in administrative, purchasing, or asset management roles preferred.
- Strong attention to detail and organizational skills.
- Proficient in MS Office (Excel, Word, Outlook); experience with asset or purchasing systems, such as Netsuite and Hubspot, is a plus.
- Good communication and coordination skills.
- Ability to handle confidential information with integrity.
- Willingness to learn and take on varied responsibilities.
Work Conditions - Working hours: Monday to Friday, 8AM - 5PM
- Work set-up: Hybrid (atleast 3x a week onsite)
By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.
