Job Description
We are seeking a highly organized and proactive Executive Assistant – Operations Support to provide full-spectrum administrative and operational support to senior executives and the broader team. This role involves a mix of executive assistance, onboarding coordination, travel logistics, and internal operations support. You will be the go-to person to keep things running smoothly behind the scenes.
For top-performing team members, the rewards can be significant. While bonuses are strictly performance-based, over half of our team members have earned five-figure USD bonuses in the past year. Every team member received performance incentives, proving that strong results do not go unnoticed. This is a rare opportunity to break into the highly competitive Mergers & Acquisitions industry through an entry-level role that offers international exposure and real career growth. Our team supports clients based in world-leading financial hubs, providing a front-row seat to the dynamic M&A space.
You’ll be working on-site in our Eastwood office, collaborating with a high-performing team and engaging with sophisticated international clients. If you're highly driven, eager to learn, and want to build a long-term career in finance, this is the opportunity you've been looking for.
Responsibilities: - Provide comprehensive diary and schedule management for senior executives
- Book meeting rooms, schedule internal and external meetings
- Prepare professional correspondence, memos, and reports
- Draft, format, and manage documents for e-signature via DocuSign
- Manage incoming communications, prioritize urgent matters, and filter information accordingly
- Take minutes during management meetings
- Coordinate new hire onboarding: set up emails, phone lines, and tech access
- Compile and maintain employee handbooks, training manuals, and code of conduct documents
- Organize and maintain the company shared drive and internal file systems
- Keep training materials and internal documents up-to-date
- Assist in the recruitment process by placing job ads and filtering CVs
- Maintain applicant records and coordinate interviews as needed
- Provide general administrative support to different departments when required
- Make complex travel arrangements including international business trips
- Coordinate logistics for team meetings, conferences, and corporate events
Qualifications: - Prior experience in an executive assistant or administrative role.
- Strong administrative and technical skills
- Ability to manage multiple tasks, create and follow processes, prioritize efficiently, and maintain organization in a fast-paced environment.
- Excellent communication and interpersonal skills, with a proactive and detail-oriented approach.
Additional Information - M to F, 3 PM to 12 AM PH Time
- Must be willing to work onsite - Eastwood office
- Quarterly bonus potential based on performance
Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.
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