Job Description
About Us:Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals
- Accounts Payable:
- Review, verify, and process invoices for payment.
- Schedule and prepare payments (EFT).
- Reconcile supplier statements and resolve any discrepancies.
- Maintain accurate records of all transactions and payments.
- Communicate with vendors via email regarding payment queries or issues.
- Payroll (for 5 Employees):
- Collect and verify employee timesheets and attendance records.
- Calculate wages, overtime, deductions, and entitlements.
- Process employee payments (weekly, fortnightly, or monthly).
- Maintain employee records, including tax file numbers, superannuation, and leave balances.
- Prepare and distribute payslips to employees.
- Ensure compliance with payroll legislation and update records accordingly.
- Bank Reconciliation:
- Perform daily, weekly, and monthly bank reconciliations.
- Match bank transactions with company records (receipts, payments).
- Investigate and resolve any discrepancies between bank statements and company records.
- Maintain accurate records of bank transactions for auditing purposes.
- Tax Preparation:
- Assist in preparing documentation for BAS (Business Activity Statements) in consultation with company accountant.
- Ensure compliance with tax obligations (GST, PAYG withholding, etc.).
- Prepare payroll tax returns, ensuring all necessary payments are made on time.
- Organise documentation for end-of-year tax returns, coordinating with external accountants as required.
- General Office Administration:
- Respond to emails, and manage correspondence.
- Maintain and update filing systems (digital).
- Assist in the preparation of reports, presentations, and general correspondence.
- Employee Records and Compliance:
- Maintain up-to-date employee records, including contracts, leave balances, and superannuation details.
- Track employee leave entitlements (annual leave, sick leave, etc.).
- Ensure compliance with workplace health and safety requirements and company policies.
- Accounts Receivable (if applicable):
- Track payments and follow up on overdue accounts.
- Reconcile accounts receivable balances and ensure payments are recorded accurately.
- Superannuation Administration:
- Calculate and process superannuation payments for employees.
- Ensure superannuation contributions are submitted to employee funds on time.
- Maintain records of superannuation contributions for reporting and compliance purposes.
- Month-End and Year-End Close:
- Assist in closing accounts at the end of each month and year.
- Ensure all financial transactions are accurately recorded and reconciled.
- Prepare reports for management and external auditors, as required.
- Assistance with Financial Reporting:
- Provide administrative support in preparing financial reports for management.
- Ensure accurate record-keeping for audits and financial analysis.
Qualifications: - Experience with Administrative tasks in overseeing the routine and advanced duties for other professionals.
- Work closely with administrators and other employees to organize files, create correspondence and prepare reports or documents.
- Complete a range of clerical tasks including managing calendars, sorting mail and preparing invoices.
- Responsible for helping to plan events and managing their supervisors’ schedules.
- Experience with Administrative and Accounting.
- Experience with Accounts Payable and Bank Reconciliation
- Experience with Payroll and Tax
Work Schedule: - Manila time: Monday - Friday 7am to 4pm
Work Location - Home-based
- Should have strong internet connection (minimum of 20 mbps)
- Should have own Laptop/PC (minimum of i5 8GB RAM)
By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.
